Welcome Gyanshree School

Health, Wellness, Medical Support And Emergency Care Policy

Academic Session: 2026-28

1. Purpose and Commitment

At Gyanshree School, the health, safety, emotional well-being and dignity of every Shreeyan are central to the School’s philosophy. We believe that a child learns best in an environment that is safe, caring, inclusive and responsive to their physical, emotional, social and psychological needs.

Health at Gyanshree is understood not merely as the absence of illness, but as a state of physical fitness, emotional balance, mental well-being, social connectedness and responsible self-care. The School recognises that parents and guardians are the first and primary caregivers of the child. The School’s role is to provide a safe and supportive environment during School hours, offer basic first aid and immediate care when required, respond responsibly to emergencies, support preventive health practices and work in partnership with parents for the well-being of the child.

This Policy sets out the School’s expectations and procedures regarding health records, infirmary support, medication, communicable diseases, chronic medical conditions, accident and injury response, emergency care, hospital referral, counselling, physical activities, school trips, data privacy and parental consent.

2. Guiding Principles

2.1 Child First

Every health-related decision shall place the child’s safety, dignity, emotional security and best interests at the centre.

2.2 Partnership with Parents

The School can support a child effectively only when parents provide complete, accurate and updated information about the child’s physical health, emotional well-being, allergies, medication, medical history and special needs.

2.3 Prevention and Early Response

Timely disclosure, annual health updates, early reporting of symptoms, preventive hygiene, fitness monitoring, responsible supervision and prompt communication help reduce avoidable health and safety risks.

2.4 Confidentiality with Safeguarding Exceptions

Student health and wellness information shall be treated with sensitivity and confidentiality. However, confidentiality may be limited where disclosure is necessary for the child’s safety, emergency care, legal compliance, safeguarding, or protection of another student, staff member or third party.

2.5 Reasonable Care, Not Medical Substitution

The School infirmary provides basic first aid, observation and initial care. It does not replace the role of parents, treating doctors, hospitals, therapists or specialised medical professionals.

2.6 Compliance with Law and Public Health Directions

The School may issue health-related instructions in line with applicable laws, government directions, public health advisories, CBSE expectations and School safety protocols.

3. Scope and Applicability

This Policy applies to all students enrolled at Gyanshree School and covers health and wellness matters arising:

during regular School hours;
during extended School hours;
during sports, swimming, physical education, co-curricular and extracurricular activities;
during School events;
during field trips, camps, excursions, competitions and off-campus activities;
during School transport where the child is under School-arranged transport supervision;
during any School-authorised programme or activity.

This Policy applies to parents, guardians, students, School staff, nurses, counsellors, coaches, external facilitators and authorised representatives of the School.

Where a student uses parent-hired transport, the primary responsibility for health and emergency response during such travel remains with the parent and transport provider. However, if the School is informed of a serious medical concern involving a Gyanshree student, the School may extend reasonable support, contact parents or assist with coordination in the interest of the child.

4. Health Records and Parental Disclosure

Parents must submit a complete and accurate Health Record Form at the time of admission. This form must include relevant details relating to the child’s physical health, mental and emotional well-being, allergies, medication, chronic conditions, disabilities, past illnesses, hospitalisations, injuries, surgeries, immunisation history, dietary restrictions, behavioural concerns and emergency contact information.

Parents are required to update the School annually at the beginning of every academic session. They must also inform the School immediately during the year if there is any change in the child’s health condition, medication, diagnosis, allergy status, emotional well-being, physical restriction, fitness level or emergency care requirement.

The School’s ability to respond appropriately depends substantially on the accuracy of the information provided by parents. If parents fail to disclose or update relevant medical or wellness information, the parent shall remain responsible for any consequences arising from such non-disclosure or delayed disclosure, subject to applicable law.

5. Annual Health Check-Up and Fitness Information

An annual health check-up report is required for every student. Parents must submit or upload the annual health report at the beginning of each academic session through the process prescribed by the School.

The report should include, as applicable:

general fitness status;
height, weight and vision details;
hearing concerns, if any;
allergies;
chronic medical conditions;
medication being taken;
physical restrictions;
sports or swimming restrictions;
special dietary requirements;
emotional or behavioural concerns requiring School awareness;
doctor’s advice, if any.

If the annual health report is not submitted, the School may rely on the last available health information for administrative and emergency purposes. However, parents shall remain responsible for keeping records updated and for informing the School of any change that may affect the child’s safety or participation in School activities.

6. School Infirmary and Scope of Medical Support

Gyanshree School maintains an infirmary to provide basic first aid, initial care and temporary observation for students who become unwell or sustain minor injuries during School hours.

The infirmary may provide:

basic first aid for minor injuries;
observation in case of fever, nausea, dizziness, headache, minor pain or discomfort;
basic wound cleaning and dressing;
temperature check and basic vital observation;
support during sudden illness;
emergency stabilisation until parents or medical support arrive;
communication with parents in case of illness, injury or concern.

The infirmary does not provide medical diagnosis, long-term treatment, ongoing management of chronic illnesses, specialised medical procedures, routine administration of long-term medication without written instructions, or treatment for injuries or illnesses that occurred at home.

Treatment of illnesses, injuries or conditions that arise outside School remains the responsibility of parents and the child’s treating doctor.

PART A

ACCIDENT, INJURY, ILLNESS AND EMERGENCY RESPONSE

7. Accident, Injury and Medical Emergency Response

The School recognises that despite reasonable care, supervision and safety measures, students may occasionally suffer illness, injury or medical distress during School hours, sports, physical education, laboratory work, excursions, transport, events or other School-authorised activities.

In every situation involving injury, accident or sudden illness, the first priority of the School shall be to ensure the immediate safety of the child. The child shall be moved away from further risk where it is safe to do so, and basic first aid or immediate care shall be provided by the School nurse, trained staff member or authorised personnel.

Where movement may worsen the injury, especially in suspected head, neck, spine, fracture or unconsciousness cases, the child shall not be moved unnecessarily except by trained personnel or emergency medical responders.

The School shall assess the situation as quickly and calmly as possible and decide whether the matter is minor, moderate, serious or life-threatening. This classification is only for the purpose of response and communication and shall not be treated as a medical diagnosis by the School.

8. Classification of Illness, Injury and Emergency Response

8.1 Minor Illness or Minor Injury

Minor cases may include superficial scratches, small cuts, mild headache, mild stomach discomfort, minor pain, mild dizziness, mild nausea, small bruises, nosebleed that stops quickly, or any concern that appears manageable through basic first aid and observation.

In such cases, the School infirmary may provide basic first aid, allow the child to rest under observation, and record the visit in the infirmary register. The parent may be informed depending on the nature of the incident, the age of the child, recurrence of symptoms, or the nurse’s assessment. If the child is stable and able to continue the School day, the child may be sent back to class after observation.

8.2 Moderate Illness or Injury

Moderate cases may include fever, repeated vomiting, persistent pain, injury requiring dressing, swelling, sprain, suspected minor fracture, fall requiring observation, breathing discomfort, allergic symptoms, continued dizziness, emotional distress, or any condition where the child may not be able to safely continue the School day.

In such cases, the parent or guardian shall be informed promptly. The child may be kept under observation in the infirmary until the parent or authorised adult arrives. The School may advise the parent to collect the child and seek medical consultation. If the School believes that the child requires medical evaluation and the parent is delayed or unreachable, the matter may be escalated in accordance with the emergency protocol.

8.3 Serious Injury or Serious Medical Condition

Serious cases may include head injury, suspected concussion, suspected fracture, deep wound, heavy bleeding, breathing difficulty, severe allergic reaction, seizure, fainting, severe asthma episode, diabetic emergency, chest pain, loss of consciousness, severe abdominal pain, injury during sports or swimming, significant fall, or any sudden deterioration in the child’s condition.

In such cases, the School shall immediately activate its emergency response protocol. First aid shall be administered, the parent or emergency contact shall be called urgently, and the child may be referred to a nearby or appropriate medical facility if required. The School shall not wait for parental arrival if delay may compromise the child’s safety or medical outcome.

8.4 Life-Threatening Emergency

Life-threatening situations may include unconsciousness, severe breathing difficulty, severe bleeding, suspected spinal injury, severe allergic reaction, seizure not resolving, suspected cardiac emergency, major accident, severe head injury, drowning risk, electrocution, severe burns, poisoning, or any situation where immediate medical intervention appears necessary.

In such cases, the School shall call emergency medical services, arrange immediate transfer to the nearest or most appropriate hospital or medical facility, inform the parent or guardian urgently, and ensure that a designated School representative accompanies the child until the parent, guardian or authorised adult reaches the medical facility.

9. Immediate School Response in Case of Accident or Injury

Whenever an accident or injury occurs on School premises or during a School-authorised activity, the staff member present shall immediately ensure that the child is safe from further harm. The nearest teacher, coach, nurse, activity in-charge, Grade Mentor, Headmistress, Administrative Head or authorised staff member shall be informed without delay.

The child shall be taken to the infirmary if it is safe to move the child. In case of suspected serious injury, especially head injury, suspected fracture, spinal injury, loss of consciousness, severe bleeding, seizure or breathing difficulty, the child shall not be moved casually. The nurse, trained first-aid staff or emergency medical personnel shall be called to the location.

The School shall ensure that the child is not left unattended at any stage. A responsible adult shall remain with the child until the concern is resolved, the parent arrives, or the child is handed over to qualified medical professionals.

If the accident has occurred in a playground, swimming area, laboratory, staircase, corridor, bus, activity room, field trip venue or any other School-supervised location, the area may be secured to prevent further risk to other students. The School may preserve relevant details, speak to staff or witnesses, check CCTV where available, and document the circumstances of the incident.

10. Parent Communication Protocol During Illness, Injury or Emergency

The School shall follow a structured communication protocol in the event of illness, injury, accident or medical emergency.

In minor cases, the parent may be informed through an infirmary note, ERP update, phone call, message or other official communication, depending on the nature of the concern and the School’s internal protocol.

In moderate cases, the parent or guardian shall be contacted by phone and informed of the child’s condition, action taken, and whether the child needs to be collected from School or examined by a doctor.

In serious or emergency cases, the School shall make immediate telephonic contact with the Primary Contact. If the Primary Contact is unavailable, the School shall call the other parent, guardian or emergency contact available in School records. Multiple attempts may be made through phone calls, SMS, ERP message, WhatsApp through official School channel where used, or email, depending on urgency and availability.

The first communication to the parent shall be factual and concise. It shall ordinarily include:

that the child is safe or is receiving attention;
nature of the concern, to the extent known;
immediate first aid or action taken;
whether the child is in the infirmary, at the incident location, in transit, or being taken to hospital;
whether the parent should come to School or directly to the hospital;
name of the staff member coordinating the response;
hospital or medical facility details, where applicable.

The School shall avoid speculation, blame, medical conclusions or incomplete assumptions during initial communication. Detailed information may be shared after the child is safe, the situation is stabilised and preliminary facts are available.

The School shall ensure that one designated person coordinates communication with the parent in serious cases so that information remains clear, factual and consistent.

11. Escalation When Parents Are Not Reachable

Parents are responsible for ensuring that at least two emergency contact numbers remain active and reachable during School hours and School-authorised activities.

If the School is unable to reach the Primary Contact, it shall attempt to contact the other parent, guardian, authorised adult or emergency contact listed in School records.

If no parent or emergency contact is reachable and the child requires urgent medical attention, the School may proceed with emergency referral to a hospital or medical facility in the child’s best interest.

The School shall continue attempts to contact the parent or guardian while the child is being cared for or transported.

The School shall not be held responsible for delay in parental communication where the contact details provided are incorrect, outdated, switched off, unreachable or not answered.

12. Hospitalisation and Medical Referral Protocol

Where the School considers that a student requires urgent medical evaluation, hospital referral or emergency care, the School shall make reasonable efforts to contact the parent, guardian or emergency contact immediately. However, where the child’s condition appears urgent, serious or time-sensitive, the School may arrange for the child to be taken to the nearest or most appropriate hospital or medical care facility without waiting for the parent to arrive.

The decision to refer a child to a hospital may be taken by the School nurse, Director–Principal, Headmistress, Administrative Head, School doctor where available, trip in-charge, sports in-charge or authorised School representative, depending on the situation and urgency.

The School may refer a child to a hospital or medical facility in cases including, but not limited to:

head injury or suspected concussion;
loss of consciousness or fainting;
seizure;
severe breathing difficulty;
suspected fracture or dislocation;
deep wound or uncontrolled bleeding;
severe allergic reaction;
severe asthma episode;
chest pain;
severe abdominal pain;
repeated vomiting with weakness;
high fever with concerning symptoms;
serious sports injury;
swimming-related distress;
laboratory or chemical-related injury;
fall from height;
suspected poisoning;
burn injury;
severe emotional or behavioural crisis requiring urgent professional intervention;
any condition where delay in medical evaluation may affect the child’s safety.

The School shall ordinarily prefer a nearby, accessible and appropriate medical facility based on the child’s condition, distance, availability of emergency care and urgency. The School may maintain a list of nearby hospitals, ambulance contacts, emergency numbers and medical facilities for ready reference. This list should be available with the infirmary, reception, security office, transport office, administrative office and designated emergency response team.

If ambulance service is available and required, the School may call an ambulance. If waiting for an ambulance is likely to cause unreasonable delay and the child’s condition requires urgent transfer, the School may arrange alternate safe transport, accompanied by an authorised School representative, while continuing efforts to contact the parent or guardian.

13. Accompaniment of the Child to Hospital

If a child is taken to a hospital or medical facility from School, the child shall be accompanied by a responsible School representative unless the parent, guardian or authorised adult is already present and assumes responsibility.

The accompanying School representative shall carry, to the extent available and practical:

student’s name, class and admission number;
parent and emergency contact details;
available health record or known medical condition;
allergy information;
medication information, if available;
brief description of the incident or symptoms;
School contact details.

The School representative shall remain with the child until the parent, guardian or authorised adult reaches the hospital and formally assumes responsibility, unless the circumstances require otherwise. Once the parent or guardian arrives, further medical decisions shall ordinarily be taken by the parent or guardian in consultation with the treating medical professionals.

14. Role of the Hospital and Medical Professionals

The School’s role in an emergency is limited to providing basic first aid, ensuring timely response, informing parents, arranging referral and supporting the child until professional medical care is available.

Medical diagnosis, treatment, investigation, admission, procedure, surgery, discharge or further care shall be determined by qualified medical professionals at the hospital or medical facility.

Where the treating medical professionals advise emergency investigation or treatment, including X-ray, scan, MRI, blood test, emergency medication, procedure, admission or surgery, parents shall remain responsible for providing consent, completing hospital formalities and bearing all related costs.

If parents are unreachable and the matter is urgent, the hospital may act in accordance with its own emergency medical protocols and applicable law. The School shall not be responsible for medical decisions taken by the treating medical professionals.

15. Communication in Case of Group Incident or Major Emergency

In the event of a group incident, major accident, transport-related incident, disaster, evacuation, food-related illness, sports accident involving multiple students, or any situation affecting more than one child, the School shall prioritise student safety, medical response and orderly communication.

Parents of affected students shall be contacted directly as soon as reasonably possible. Where a larger group of parents needs to be informed, the School may issue a general advisory through official communication channels.

The School shall not disclose another child’s medical details, injury status, photographs, hospital records or personal information to other parents. Communication shall remain factual, respectful and privacy-compliant.

Where the incident requires reporting to authorities, the School shall do so in accordance with applicable law, regulatory requirements and child safety protocols.

16. Internal Emergency Escalation Protocol

The School shall maintain an internal emergency escalation protocol so that roles are clear during a medical emergency.

Depending on the nature of the incident, the following persons may be informed:

School Nurse / Infirmary Staff;
Class Teacher;
Grade Mentor;
Headmistress;
Administrative Head;
Director–Principal;
Transport Manager, if the incident involves transport;
Sports In-Charge, if the incident involves sports or PE;
Trip In-Charge, if the incident occurs during an excursion or camp;
School Counsellor, if emotional distress or self-harm risk is involved;
Security Office, if access control, crowd control or gate coordination is required;
parent or guardian;
emergency services, hospital, police, fire department or child protection authority, where required.

The School shall ensure that one designated person coordinates communication with the parent in serious matters so that information remains clear, consistent and responsible.

17. Emergency Response Matrix

The following matrix may guide School action. It is intended for operational clarity and does not replace professional medical judgment.

Situation	School Response	Parent Communication	Further Action
Minor scratch, mild discomfort, minor bruise, brief nausea	Basic first aid, observation and infirmary record	Parent may be informed as per protocol	Child may return to class if stable
Fever, repeated vomiting, sprain, swelling, persistent pain, emotional distress	Infirmary care, observation and rest	Parent informed promptly and may be asked to collect child	Medical consultation may be advised
Head injury, suspected fracture, severe allergic reaction, breathing difficulty, seizure, fainting	Immediate first aid, emergency escalation and restricted movement where needed	Parent called urgently; emergency contacts used if parent unavailable	Hospital referral may be initiated
Loss of consciousness, severe bleeding, serious accident, drowning risk, electrocution, severe asthma or anaphylaxis	Emergency services activated, urgent first aid and transfer to medical facility	Parent informed immediately; if unreachable, School proceeds in child’s best interest	Child accompanied by School representative until parent arrives
Group incident, transport accident, disaster, food-related incident	Safety of all children secured, emergency response activated and leadership informed	Affected parents contacted directly; broader advisory if needed	Documentation, authority reporting and review

18. Accident or Injury During Sports, Swimming, Laboratory Work or Outdoor Activity

If an accident or injury occurs during sports, swimming, physical education, laboratory activity, outdoor play, field activity, educational visit or co-curricular programme, the teacher, coach, instructor or activity in-charge shall immediately stop or regulate the activity as needed and attend to the injured child.

The child shall receive first aid or be referred to the infirmary or medical facility depending on the seriousness of the injury. In case of suspected serious injury, the child shall not be moved unnecessarily until assessed by the nurse, trained staff or emergency medical responders.

The activity area shall be reviewed to determine whether it is safe for other students to continue. Where necessary, the activity may be suspended temporarily.

The incident shall be recorded, and parents shall be informed as per the communication protocol. In significant cases, the School may conduct a review to determine whether any additional safety measures, supervision changes, equipment checks, rule reinforcement or training are required.

19. Accident or Medical Emergency During School Transport

If a child falls ill, is injured, or is involved in an accident while using School-arranged transport, the driver and attendant shall immediately prioritise student safety. The vehicle shall be stopped at a safe location wherever required and feasible.

The Transport Office, School administration and parent shall be informed as soon as possible. If the situation is serious, emergency medical assistance may be called, or the child may be taken to the nearest appropriate medical facility.

The attendant or authorised School representative shall remain with the child until the parent, guardian or emergency contact assumes responsibility.

Where multiple students are involved, the School shall coordinate communication with affected parents, arrange support, and review the incident after immediate safety concerns have been addressed.

20. Accident or Medical Emergency During Field Trips, Camps or Excursions

For School-authorised trips, camps, excursions, competitions or off-campus activities, the trip in-charge shall carry relevant emergency contact information, health disclosures and medication instructions provided by parents.

In case of illness or injury during a trip, the trip in-charge shall arrange basic first aid, inform the School leadership, contact parents and seek local medical support where required.

If hospital referral is required, the student shall be taken to the nearest or most appropriate medical facility available at the location. A School representative shall accompany the child until the parent, guardian or authorised adult reaches the location or until suitable arrangements are made in consultation with the parent.

Parents must disclose health concerns again in the trip consent form, even if the information has already been submitted in the annual health record. This is necessary because the risk profile of trips, camps and outdoor activities may differ from regular School attendance.

21. Documentation of Accident, Injury and Emergency Cases

The School shall maintain a written record of significant illness, injury, accident, medical referral or emergency response.

The record may include:

name, class and admission number of the student;
date, time and location of incident;
nature of illness, injury or concern;
staff member who first observed or reported the matter;
immediate action taken;
first aid provided;
name of nurse or staff attending;
parent communication details;
time and mode of parent communication;
whether the child was sent home or referred to hospital;
hospital or medical facility details, where applicable;
name of staff member accompanying the child;
follow-up advice received, if any;
corrective or preventive action required;
closure status.

The purpose of documentation is to ensure accountability, continuity of care, institutional learning, parent communication and future prevention.

22. Post-Incident Review and Preventive Action

After any significant accident, injury, emergency referral, hospitalisation, transport incident, sports injury, laboratory incident, field trip incident or recurring health concern, the School may conduct an internal review.

The review may examine:

whether the immediate response was timely;
whether communication was effective;
whether supervision was adequate;
whether the location or equipment contributed to the incident;
whether safety instructions were followed;
whether any infrastructure issue exists;
whether staff training or student orientation is required;
whether parent disclosure was complete;
whether the child requires ongoing support or restrictions.

Based on the review, the School may take preventive action such as revising procedures, improving supervision, issuing safety instructions, counselling students, repairing infrastructure, modifying activity rules, restricting participation pending medical clearance or updating emergency protocols.

23. Costs of Emergency Medical Care

Parents shall be responsible for all costs arising from emergency medical care, hospitalisation, ambulance, consultation, diagnostic tests, medication, procedures, treatment, or any other medical expense incurred for the child.

The School shall not be expected to delay urgent medical referral due to non-availability of advance payment from parents.

PART B

MEDICATION AND SPECIAL HEALTH MANAGEMENT

24. Medication Brought from Home

Medication brought from home shall be administered at School only under exceptional or necessary circumstances and in accordance with this Policy.

Parents must hand over the medication to the School infirmary or authorised School personnel. Medication should not be kept casually in a child’s bag, classroom, desk or locker unless the School has specifically permitted self-carrying due to a documented medical need.

Medication brought from home must be accompanied by written instructions from the parent and, wherever appropriate, a doctor’s prescription. The written instruction must clearly mention:

student’s name;
class and section;
name of medication;
purpose of medication;
exact dosage;
frequency;
timing;
route of administration;
duration for which medication is to be given;
possible side effects;
storage requirement, if any;
emergency instructions;
parent’s name and signature;
doctor’s prescription, where applicable.

Medication must be sent in its original packaging, clearly labelled with the student’s name. Loose tablets, unlabelled bottles, mixed medicines or unclear instructions may not be accepted.

Parents are responsible for ensuring that sufficient medication is provided, that it has not expired, and that instructions remain current.

25. Over-the-Counter Medication and School-Dispensed Medication

The School infirmary may maintain a limited stock of basic non-prescription medication and first-aid supplies for common situations such as mild fever, pain, stomach upset, nausea, dehydration, minor cuts or wounds, subject to School infirmary protocol and availability.

Such medication may include fever or pain relief medication, oral rehydration solution, basic antihistamine, topical antiseptic, ointment or other basic infirmary supplies as determined by the School’s medical advisor or infirmary protocol.

The School may administer such medication only where considered appropriate by the nurse or authorised health personnel, taking into account the symptoms, available health record, known allergies and parental consent on record.

Parents will be informed if School-dispensed medication is administered to a student.

If a parent does not want the School to administer any medication, or does not want a particular medication to be administered under any circumstances, the parent must inform the School in writing at the beginning of the academic session and update the instruction whenever required.

26. Injectables, Emergency Rescue Medication and Special Medication

The School shall not ordinarily administer injectables or specialised medical procedures as part of routine infirmary care.

Where a child requires injectable medication or specialised support during School hours, parents must submit a written medical plan from the treating doctor. The School may require parents to arrange for an external qualified healthcare provider to administer such medication.

In cases involving emergency rescue medication, such as medication prescribed for severe allergy, asthma, seizures, diabetes or other serious medical conditions, parents must provide:

a doctor-certified emergency care plan;
written parental authorisation;
prescribed medication in original packaging;
clear dosage instructions;
storage instructions;
emergency contact numbers;
training support for designated School staff, where necessary.

The School will make reasonable efforts to support the child’s emergency plan within its capacity. However, parents remain responsible for ensuring that the child’s medical care plan is current, medically appropriate and practically implementable in the School setting.

27. Self-Medication by Students

Self-medication is not ordinarily permitted.

Middle and senior students may be permitted to carry and self-administer medication only where:

the parent has given written authorisation;
the treating doctor has recommended self-administration;
the medication is necessary during School hours;
the School has accepted the request;
the student is mature enough to manage the medication responsibly;
the medication does not pose risk to other students.

Examples may include inhalers, prescribed emergency medication, or other medication approved by the School on a case-by-case basis.

Students must not share medication with other students. Unauthorised medication found with a student may be confiscated, and parents will be informed.

28. Health Conditions Requiring Special Management

Parents must inform the School in writing if the child has any medical, developmental, neurological, psychological or physical condition requiring special care or monitoring.

Such conditions may include, but are not limited to:

asthma;
severe allergies;
food allergies;
anaphylaxis risk;
diabetes;
epilepsy or seizure disorder;
cardiac condition;
migraine;
fainting tendency;
chronic pain;
mobility restriction;
recent surgery or fracture;
mental health condition;
anxiety or panic episodes;
eating disorder;
self-harm risk;
disability or special educational need;
any condition requiring emergency response.

Parents must submit a detailed medical management plan from the treating doctor. The plan should include symptoms to watch for, medication, emergency steps, restrictions, activity modifications, possible side effects and when to contact parents or emergency services.

The School may ask parents to meet the School nurse, counsellor, Grade Mentor, Headmistress or School leadership to prepare an Individual Health Support Plan where necessary.

The School may require external medical or therapeutic support where the child’s needs exceed the routine support available within the School.

29. Allergies and Dietary Restrictions

Parents must clearly disclose all known allergies, including food allergies, medication allergies, insect-bite allergies, dust or environmental allergies, and any history of severe allergic reaction.

Where a child has a serious allergy, parents must provide:

written medical confirmation;
list of allergens;
signs and symptoms of reaction;
emergency medication, where prescribed;
emergency protocol;
dietary restrictions;
parent and doctor contact details.

The School will make reasonable efforts to support the child’s safety. However, parents must understand that the School cannot guarantee a completely allergen-free environment, especially where food, dust, outdoor play, shared spaces or third-party activities are involved.

Parents must educate the child, according to age and maturity, about avoiding allergens and reporting symptoms immediately.

PART C

COMMUNICABLE ILLNESS, FITNESS AND ACTIVITY PARTICIPATION

30. Communicable and Contagious Illnesses

Parents must not send a child to School if the child shows symptoms of a communicable or contagious illness.

Such symptoms may include:

fever;
persistent cough;
sore throat with fever;
vomiting;
diarrhoea;
rash;
eye infection;
chickenpox-like lesions;
measles-like symptoms;
suspected flu;
suspected COVID-19 or other notified infectious disease;
lice infestation;
any condition that may pose a risk to other students or staff.

Students suffering from contagious illnesses such as viral flu, chickenpox, measles, tuberculosis, conjunctivitis or any other communicable disease must recuperate at home and return only when medically fit.

The School may require a medical fitness certificate before allowing the child to return to campus.

Parents must promptly inform the Class Teacher, Grade Mentor, Headmistress or School infirmary if the child has been diagnosed with a contagious illness or has had close exposure to a communicable disease.

31. Public Health Emergencies, Epidemics and Pandemic Protocols

In case of any epidemic, pandemic, disease outbreak, hazardous environmental condition or public health advisory, the School may issue additional instructions in accordance with government directions, statutory advisories, public health requirements and School safety protocols.

Parents shall be responsible for ensuring that their child follows health and safety measures prescribed by the School or relevant authorities. Such measures may include health screening, temporary exclusion from School, mask use, hygiene protocols, isolation, quarantine, staggered attendance, temporary suspension of activities, or submission of medical fitness documents.

The School may restrict attendance of a student who appears unwell or whose presence may pose a risk to others.

32. Absence Due to Illness and Medical Proof

Where a child is absent due to illness, parents must inform the School as per the attendance and leave procedure.

For prolonged absence, contagious illness, hospitalisation, surgery, injury or any condition affecting participation in School activities, the School may require a medical certificate or fitness certificate before the child resumes School.

Submission of medical documents does not automatically guarantee participation in all activities. The School may continue to restrict participation in sports, swimming, outdoor activities, excursions or strenuous activities if the child’s safety requires caution.

33. Return-to-School After Illness, Injury or Hospitalisation

A student returning after significant illness, contagious disease, surgery, fracture, hospitalisation, head injury, concussion, seizure, severe allergic reaction, mental health crisis, self-harm concern or prolonged absence may be required to submit a medical fitness or wellness certificate.

The School may also require:

restrictions on physical activity;
gradual return plan;
medication plan;
counselling support plan;
emergency care plan;
meeting with parents;
clearance from treating doctor;
clearance for sports, swimming or outdoor participation.

Where a student returns with restrictions, parents must provide written instructions from the treating doctor clearly stating:

what the child may or may not do;
duration of restriction;
medication requirements;
emergency warning signs;
whether the child may climb stairs, play, swim, run or travel;
when review is required.

The School may limit the child’s participation in certain activities until adequate medical clearance is received.

34. Physical Education, Sports, Swimming and Activity Participation

Physical activity is an important part of holistic education at Gyanshree School. However, physical education, sports, swimming, athletics, gymnastics, outdoor play and tournaments involve inherent risks of injury despite reasonable supervision and safety measures.

Parents must inform the School promptly if the child has any condition that restricts or prevents participation in physical activity. This includes asthma, cardiac concerns, recent injury, fracture, surgery, joint concerns, breathing issues, heat intolerance, fainting episodes, neurological conditions, or any doctor-advised restriction.

The School may require a medical fitness certificate before allowing a child to participate in sports, swimming, tournaments, camps or strenuous physical activities.

Any head injury, fall, fainting episode, suspected concussion, loss of consciousness, seizure, breathing difficulty, chest pain, suspected fracture, serious allergic reaction or significant injury shall be treated with caution. The School may restrict further activity for the day, require medical evaluation, call emergency services, transport the child to a medical facility if required, and require a fitness certificate before the child resumes physical activity.

Parents must not insist that a child resume sports, swimming or strenuous activity immediately after a significant injury unless medically cleared.

The School shall take reasonable care during physical activities; however, it cannot eliminate all risks associated with sport, play, movement, outdoor learning or competitive participation.

35. Health Care During Extended School Hours

During extended School hours, after-school activities, rehearsals, sports practices, clubs, events or special programmes, basic first aid support may be available through trained staff or the infirmary as per School arrangements.

Parents must ensure that the School is informed if the child has a health condition requiring monitoring during extended hours.

Where a child requires specialised care beyond basic first aid, parents may be required to arrange appropriate support or remain available for immediate contact.

36. School Trips, Camps, Excursions and Off-Campus Activities

School trips, camps, excursions, competitions, outdoor learning programmes and off-campus activities may involve different environments, travel conditions, food arrangements, physical exertion and healthcare facilities.

Participation in outstation trips or camps may be optional, unless otherwise specified as part of the academic programme. Parents must complete the trip consent form and disclose all health concerns again, even if already submitted in the School Health Record Form.

The trip consent form must include:

allergies;
medication;
dietary restrictions;
travel sickness;
recent illness or injury;
emotional or behavioural concerns;
emergency medication;
fitness restrictions;
doctor’s advice;
emergency contact details.

Parents must provide all medication and written instructions before departure. The School may decline participation or require additional medical clearance if the child’s health condition cannot be safely managed during the trip.

At camps or external venues, on-site healthcare arrangements may be provided by the external facilitator or venue. Details, where available, will be shared with parents to support informed decision-making.

PART D

MENTAL HEALTH, SAFEGUARDING AND WELL-BEING

37. Mental Health and Emotional Well-Being

Student well-being is an integral part of Gyanshree’s health framework. The School may provide access to counsellors, wellness teachers or authorised student-support personnel for age-appropriate emotional support, preventive guidance, crisis response and referral.

Students may approach the counsellor for concerns related to emotional distress, peer relationships, anxiety, adjustment, self-esteem, grief, family changes, academic stress, bullying, behaviour, identity concerns or any matter affecting their well-being.

Counselling interactions shall be handled with sensitivity and confidentiality. However, confidentiality shall not be absolute. Information may be shared with parents, School leadership, child protection personnel, medical professionals or legal authorities where there is concern relating to:

risk of self-harm;
suicidal ideation;
harm to others;
abuse or neglect;
bullying or harassment;
serious emotional distress;
substance use;
child safeguarding;
legal reporting obligations;
safety of another student, teacher or third party.

The School may refer students for external psychological, psychiatric, therapeutic or medical support where the concern requires specialised intervention beyond the School’s scope.

38. Self-Harm, Suicidal Risk or Threat to Others

Where a student is believed to pose a risk to self, another student, staff member or the School community, the School may take immediate protective steps.

Such steps may include:

informing parents;
involving the School counsellor;
requiring urgent external assessment;
restricting attendance temporarily;
requiring a wellness certificate before return;
preparing a safety support plan;
informing appropriate authorities where legally required.

The School may require parents to obtain external professional support and submit a written fitness or wellness certificate from a qualified mental health professional before the student resumes School.

The decision to allow return to campus may be subject to the School’s assessment of safety, readiness and support requirements.

39. Safeguarding and Mandatory Reporting

If any health, wellness, counselling or medical interaction reveals a concern of abuse, neglect, sexual misconduct, exploitation, self-harm, threat to others, severe emotional distress or child safety risk, the School may take safeguarding action in accordance with its Child Protection Policy and applicable law.

The School may therefore be legally required to share information with appropriate authorities, even where the child or parent requests confidentiality.

40. Substance Use, Vaping and Prohibited Items

Students must not bring, use, possess, distribute or consume tobacco, alcohol, narcotic substances, vapes, e-cigarettes, controlled substances, medication not authorised by the School, or any other prohibited item on campus or during School activities.

If there is concern regarding substance use, vaping, misuse of medication or possession of prohibited substances, the School may inform parents, initiate disciplinary and counselling support, restrict participation in activities, seek medical evaluation and take action under applicable School policies.

Where required by law or where child safety is at risk, the School may report the matter to appropriate authorities.

PART E

PREVENTIVE HEALTH, PRIVACY AND PARENT RESPONSIBILITIES

41. Hygiene, Nutrition and Preventive Health Practices

The School encourages students to develop healthy habits relating to hygiene, nutrition, hydration, sleep, physical activity and emotional regulation.

Students are expected to:

maintain personal hygiene;
wash hands regularly;
carry a clean water bottle;
avoid sharing food if there are allergy concerns;
report illness promptly;
follow safe coughing and sneezing etiquette;
keep nails and hair neat as per School expectations;
avoid unsafe or unhealthy practices;
participate responsibly in health-awareness initiatives.

Parents are requested to reinforce these practices at home.

42. Health and Wellness Programmes

The School may conduct health-awareness sessions, wellness programmes, counselling workshops, nutrition awareness, fitness checks, dental or eye check-ups, vaccination awareness, menstrual health education, mental health awareness, anti-substance-use sessions, hygiene campaigns or other student well-being initiatives.

Where a programme requires specific consent, medical disclosure or opt-out opportunity, the School shall communicate the same to parents.

43. Parent Responsibility During Illness or Medical Concern

Parents must cooperate with the School in all health-related matters.

Parents are expected to:

collect the child promptly when asked by the School due to illness or injury;
keep emergency contact numbers active;
ensure that authorised adults are reachable;
not send the child to School when unwell;
provide accurate medical documents;
submit fitness certificates when required;
follow doctor-advised rest periods;
update the School regarding changes in medication or diagnosis;
not conceal contagious illness or exposure;
support the School’s safety decisions.

The School may ask a parent to take the child home if the child appears unwell or is unable to participate safely in the School day.

44. Exclusion from School on Health Grounds

The School may require a student to remain at home or be taken home where the student:

has symptoms of contagious illness;
has fever or repeated vomiting;
has diarrhoea;
appears medically unfit to remain in School;
has an injury requiring rest or medical review;
poses a possible health risk to others;
requires care beyond the School’s capacity;
is emotionally distressed to a degree requiring immediate parental support;
poses risk to self or others.

The School may require medical clearance, wellness certificate or fitness certificate before the student returns.

45. Confidentiality and Health Data Privacy

Student health and wellness information is sensitive and shall be handled confidentially.

The School may collect, store and process health information, medical records, counselling notes, emergency details, allergy information, medication instructions and related personal data for student safety, medical response, School administration, legal compliance and child welfare.

The School may share relevant health information only with authorised personnel and only to the extent necessary. This may include the nurse, class teacher, Grade Mentor, Headmistress, counsellor, sports staff, trip in-charge, transport team, doctor, hospital, emergency service or legal authority, as required.

Parents must also respect confidentiality and must not circulate another child’s health information, counselling information, medical status, photographs, videos or emergency details.

PART F

LIMITATIONS, INDEMNITY AND POLICY REVIEW

46. Limitations of School Responsibility

The School shall take reasonable care to support student health and safety during School hours and School-authorised activities. However, the School cannot guarantee that no illness, injury, infection, allergic reaction, emotional distress or medical emergency will ever occur.

The School is not responsible for:

undisclosed medical conditions;
inaccurate health information provided by parents;
expired or insufficient medication sent from home;
failure of parents to update records;
illness contracted outside School;
injuries arising from inherent risks of sport or physical activity despite reasonable care;
delay caused by non-availability of parent or emergency contact;
medical decisions taken by hospitals or doctors;
consequences arising from parental refusal to follow medical advice or School safety instructions.

Nothing in this Policy shall exclude liability arising from the School’s own proven negligence, wilful misconduct or breach of applicable law.

47. Indemnity and Good Faith Emergency Action

Parents acknowledge that the School may be required to act urgently in health or safety situations where immediate parental consent is not available.

Where the School, its employees, nurse, authorised representatives or trip staff act in good faith and take reasonable steps for first aid, emergency response, medical referral, communication or child safety, parents agree not to raise claims against the School merely because emergency action was taken in the child’s interest.

Parents shall indemnify and hold harmless the School, its Management, Director–Principal, employees and authorised representatives against claims, costs or consequences arising from inaccurate information, non-disclosure of medical conditions, failure to update records, expired medication, failure to collect the child, or refusal to follow health-related instructions.

This clause shall operate subject to applicable law and shall not protect any party from proven negligence, wilful misconduct or statutory liability.

48. Policy Updates

Medical science, public health expectations, legal requirements and child-safeguarding standards continue to evolve. Gyanshree School reserves the right to review, amend, clarify or update this Policy from time to time.

Updated policies may be communicated through the School ERP, circular, website, email or other official communication channels. Parents are expected to familiarise themselves with the latest version of the Policy.

The latest version issued by the School shall supersede earlier versions.

SUMMARY OF KEY PARENT CONSENTS AND ACCEPTANCE

By accepting this Policy, parents confirm that they understand and consent to the following:

The School may provide basic first aid and initial care in case of illness or injury during School hours or School-authorised activities.
The School infirmary may administer basic non-prescription medication available in the infirmary where considered appropriate, unless the parent has given written instructions restricting such medication.
Parents must submit and annually update the child’s Health Record Form and annual health check-up report.
Parents must provide complete and accurate information regarding the child’s physical, mental, emotional and behavioural health.
Parents must inform the School immediately of any medical condition, allergy, medication, restriction, diagnosis, contagious illness, emotional concern or emergency protocol relevant to the child.
Parents must provide written medical instructions for any condition requiring special management in School.
In case of accident, injury, sudden illness or medical emergency, the School may provide basic first aid and immediate care through the nurse, trained staff or authorised personnel.
In moderate or serious cases, the School may contact the parent and require the child to be collected from School or examined by a medical practitioner.
In urgent or serious cases, the School may arrange emergency medical referral or hospitalisation without waiting for the parent to arrive, especially where delay may compromise the child’s safety.
The School may contact the Primary Contact first and, if unreachable, may contact the other parent, guardian, authorised adult or emergency contact listed in School records.
If no parent or emergency contact is reachable, the School may act in the child’s best interest and proceed with emergency medical care or hospital referral.
A School representative may accompany the child to the hospital or medical facility until the parent, guardian or authorised adult arrives.
Parents authorise emergency medical consultation, investigation and treatment as advised by qualified medical professionals, with the understanding that medical decisions shall be taken by the treating medical professionals.
Parents shall bear all costs related to emergency medical care, ambulance, hospitalisation, diagnostic tests, procedures, medication or treatment.
Parents shall collect the child promptly when advised by the School due to illness, injury or health concern.
Parents understand that counselling confidentiality has safeguarding exceptions where safety, self-harm, abuse, legal reporting or protection of others is involved.
Parents accept that the School may require a medical fitness certificate or wellness certificate before the child resumes School or participates in physical activity.
Parents agree to work in partnership with the School to protect the safety, dignity and well-being of the child.

Privacy Statement

Health, medical and wellness information submitted to the School shall be used only for legitimate School purposes, student safety, emergency response, legal compliance, administration, counselling support, activity planning and child welfare.

Such information shall be treated confidentially and shared only with authorised persons on a need-to-know basis, or where required for emergency medical care, safeguarding, legal compliance, court order, government direction or protection of the child or others.

Declaration By Parent / Guardian

I/We confirm that I/we have read and understood the Gyanshree School Health, Wellness, Medical Support and Emergency Care Policy.

I/We undertake to provide accurate and updated health information, submit required medical documents, disclose all relevant physical, emotional and mental health concerns, provide written instructions where required, and cooperate with the School in all matters concerning the safety and well-being of my/our child.

I/We authorise the School to provide basic first aid, initial care, parent communication, emergency referral and emergency support as described in this Policy.

General Health and Wellness Policy