Welcome Gyanshree School

Fee Policy

Academic Session: 2026-28

Gyanshree School’s Fee Policy and Fee Structure are intended to provide parents with a clear understanding of:

the fees and other charges payable;
the applicable payment schedule and due dates;
the accepted modes of payment; and
the provisions relating to student withdrawal, refunds, and settlement of dues.

Parents are requested to read and understand this Policy, including the prescribed dates, procedures, and financial obligations, before submitting the Admission Form or accepting an offer of admission. Any clarification regarding the Fee Policy may be sought from the School’s Accounts Office through the designated official communication channel.

Admission to Gyanshree School begins with an offer of provisional admission. To accept the offer and secure the seat allotted to the child, the parent is required to deposit the following amounts within the period specified in the admission offer:

Admission Fee — Non-refundable
Security Fee — Refundable, subject to the provisions of this Policy

Provisional admission shall be confirmed only after the submission and verification of all required documents and payment of the applicable fees within the stipulated timeline and, in all cases, before the child commences attendance at the School. During the provisional admission period, all admission-related policies, including the provisions governing withdrawal, cancellation, and refund, shall remain applicable to the applicant and the parent.

Gyanshree School hopes that every Shreeyan admitted to the School will complete their educational journey with us. However, the School recognises that certain circumstances may require a parent to withdraw a child. In such cases, the prescribed online withdrawal process must be completed by giving at least one calendar month’s advance notice. The withdrawal request, settlement of dues, issue of school records, and refund of eligible amounts shall be processed in accordance with the provisions of this Policy.

Gyanshree School follows an experiential and holistic approach to education, designed to support the intellectual, physical, social, emotional, creative, and ethical development of every child. The educational programme includes interconnected academic, co-curricular, technological, sporting, cultural, and student-support experiences that extend beyond conventional classroom instruction. The fee charged for delivering this comprehensive educational programme is therefore referred to as the Composite Fee, in addition to any other applicable or optional charges separately communicated by the School. By seeking admission, parents acknowledge that they have understood and accepted the School’s educational philosophy, programme structure, and the fee framework required to support and sustain it.

Key Definitions

This section provides brief explanations of important terms used throughout the policy.

Admission Fee: A one-time, non-refundable payment required at the time of admission to cover administrative costs.

Security Fee: A refundable deposit, collected at admission.
Composite Fee: The main recurring fee that covers tuition and the broad range of curricular and co-curricular programmes offered by the School.
Optional Fees: Fees charged only for services chosen by parents such as transport, meals, therapy sessions, club activities, and optional learning support.
Provisional Admission: Initial admission offered to a student upon payment of required fees, pending verification of documents and final confirmation. School reserves the right to cancel admission in case of non-submission of documents within the stipulated time.
Withdrawal Notice: Written communication submitted via the School’s ERP portal to withdraw a student, requiring at least one calendar month’s lead time.

Scope of the Document

What is Covered by This Policy?

Fee Types and Structure: Definitions and classifications of all fees, one-time, composite and optional.
Payment Schedules and Methods: Due dates for each fee category and accepted modes of payment.
Financial Obligations and Late Fees: Parent/guardian responsibilities, grace periods, and penalties for late payment.
Transport Fees: Application process, deposit terms and route policies.

Withdrawal and Refund Procedures: Notification requirements, refunds, and processing times for each fee type.

Exceptional Circumstances: How fees are handled during force-majeure events (e.g., disasters, epidemics), including pro-rated adjustments.
Fee Revision: Policies governing periodic fee adjustments and communication of changes.
Acknowledgement and Acceptance: The formal confirmation that parents understand and agree to the policy.

What is Not Covered by This Policy?

Detailed descriptions of the educational curriculum, classroom instruction methods, or learning philosophies (these are addressed in other school documents).
Code of conduct, disciplinary procedures, or academic requirements.
Personnel policies or employment terms of faculty and staff.

Fees, Financial Obligations And Payment Commitments

The Parent(s)/Guardian(s) acknowledge that Gyanshree School offers a comprehensive, holistic, and future-ready educational programme designed to foster the intellectual, physical, emotional, social, ethical, creative, and leadership development of every student. The School’s educational experience extends beyond classroom instruction and encompasses academics, sports, performing and visual arts, experiential learning, technology integration, wellbeing initiatives, leadership opportunities, community engagement, student support services, and other curricular and co-curricular programmes.

The Parent(s)/Guardian(s) further acknowledge that the School’s fee structure has been developed to support the planning, delivery, continuous enhancement, and sustainability of these educational programmes, infrastructure, learning resources, technology, safety systems, student services, faculty development, and all other facilities necessary to provide a high-quality educational experience.

Fees Payable at Gyanshree School

The fee structure at Gyanshree School is divided into three broad categories:

i) One-Time Fee:Payable only at the time of admission and includes:

Admission Fee: Non-refundable.
Caution Money: Refundable, subject to the provisions outlined in the School’s fee policy.

ii) Composite Fee (Recurring)

This fee covers the School’s core academic programme and related services, payable on a quarterly basis for each academic session. It constitutes the primary cost of education at Gyanshree School.

iii) Optional Fee Components
Payable only for those services availed by the parent and include, but are not limited to:

Transport (charged for 11 months)
Meals (charged for 11 months)
Day Care(Charged for 11/12 months as per the services used)
Sports or other club charges
Therapy and additional learning support
Off-campus sporting or cultural events
After-school or before-school activities
Weekend clubs
Specialized student projects
Tours, trips, and learning expeditions (including annual camps)
College advisory services
External examination fees

The Composite Fee does not cover optional services such as transport, meals, club activities, or other third-party offerings. These services are billed separately by the School or the third-party provider, and parents may choose whether to participate.

Similarly, the cost of books, stationery, uniforms, field trips, and other excursions or student activities is not included in the Composite Fee. These expenses vary based on destination, schedule, and services involved. Detailed information about costs, payment schedules, and instructions will be provided closer to the date of the relevant activity or trip.

While every effort has been made to outline all foreseeable charges in this Policy, Gyanshree School reserves the right to notify parents of any additional fees or charges that may become applicable from time to time.

Fee Obligations

The Parent(s)/Guardian(s) agree to pay all Composite Fees, recurring charges, one-time fees, transport charges, optional programme fees, and all other applicable charges prescribed by the School in accordance with the Admission Policy, Fee Policy, Fee Structure, and other applicable School policies, as amended from time to time.

The Parent(s)/Guardian(s) acknowledge that their financial obligations shall continue throughout the entire period of the Student’s enrolment and shall not be affected by absence from School, voluntary withdrawal from optional activities, pending grievances, or any other circumstance except as specifically provided under the School’s policies or applicable law.

Fee Payment Due Dates

Quarterly Fees: The Composite Fee for each quarter of the academic year is due at the beginning of that quarter, as follows:

Quarter 1: Payable on or before 15 April
Quarter 2: Payable on or before 15 July
Quarter 3: Payable on or before 15 October
Quarter 4: Payable on or before 15 January

Gyanshree School will send a reminder detailing the amount due, but parents/guardians remain responsible for ensuring that the fee is paid on time, even if no reminder is received.

Timely Payment of Fees

The Parent(s)/Guardian(s) acknowledge that timely payment of fees is essential for the effective planning, administration, and uninterrupted functioning of the School.

Accordingly, the Parent(s)/Guardian(s) undertake to ensure that all fees and other dues are paid on or before the prescribed due dates.

Where fees remain unpaid beyond the stipulated due date, the School may issue reminders or notices requesting payment. Continued delay or default, despite such communication, may result in the School taking such action as may be permissible under applicable law and the School’s Fee Policy.

Delay in payment of fees would result in a late fee penalty of Rs. 50/- (Rupees Fifty) per day being levied until the outstanding dues are paid in full.

An additional charge of ₹1500/- per quarter over and above the ₹50/- per day as mentioned above, will be levied as penalty for non payment of fee.

Without prejudice to any other rights available to the School under applicable law or School policy, continued delay or non-payment of fees, despite repeated reminders may result in one or more of the following:

withholding of report cards, academic records, transfer certificates, recommendations, certificates of completion, transcripts, or any other official documents until all outstanding dues have been cleared;
restriction from participation in optional programmes, educational visits, excursions, camps, competitions, or other activities involving additional expenditure;
suspension or discontinuation of optional services, including transport services, where applicable;
review of the Student’s continued enrolment in accordance with this Agreement and the School’s Fee Policy; and
initiation of appropriate recovery proceedings, where considered necessary and permissible under applicable law.

The Parent(s)/Guardian(s) acknowledge that delay or default in payment shall not relieve them of their obligation to pay all outstanding fees and other dues payable to the School.

Financial Hardship

The School recognises that genuine financial hardship may occasionally arise due to unforeseen circumstances. Parents(s)/Guardian(s) experiencing such circumstances are encouraged to communicate with the School at the earliest opportunity.

The School may, at its sole discretion and without creating any obligation, precedent, or waiver of its rights, consider appropriate payment arrangements or other relief in deserving cases, subject to its policies, submission of relevant documents and approval of the GSN Welfare Committee based on the facts of each case.

Transport Fee

No automatic bus seat with school admission: Admission to Gyanshree School does not guarantee a place on the school transport service. Parents must check the suitability of the existing routes and the convenience of the nearest bus stop with the Transport Manager before paying any transport deposit or confirming admission if transport is essential.
Separate application required: To secure a seat on the preferred route, parents must submit a separate transport application. Applications will be processed on a first-come, first-served basis depending on route capacity.
Transport allotment and fees: Allotment of seats and payment of the annual transport fee are finalised in January each year.
Route limitations: The School’s bus service operates on fixed routes within designated areas only. Certain localities beyond our defined transport zones are not covered, and parents in such areas will need to make their own arrangements.

Student Withdrawal and Fee Refund Policy for Gyanshree School

Submitting a Withdrawal Request: Parents must submit withdrawal applications online using the School’s ERP portal.
Notice Period and Fee in Lieu: A minimum of one full calendar month’s notice is required. For example, the month in which the withdrawal is applied for , the next calendar month’s fee will be charged. If a student withdraws during May, the fee for June must still be paid.
Retention of Fees During Notice Period: When a withdrawal request is made, the School will retain the Composite Fee, any optional fees, and other applicable charges for the month in which the request is made and the following month. Any fees paid in advance beyond that period will be refunded.
Composite Fee: If paid in advance, the Composite Fee will be refunded after deducting the portion corresponding to the notice period.
Optional Fees: Charges for services such as meals, transport, therapies, and other optional activities will also be refunded after deducting the portion for the notice period, except in force majeure situations described separately in the School policy.
One-Time Fees:
Security Fee: The Security Fee will be refunded upon withdrawal, subject to the settlement of all dues.
Admission Fee: This fee is non-refundable once paid, regardless of whether the student attends classes.
Excursion and Trip Payments: Refunds for excursions, trips, or camps arranged through third-party facilitators will be subject to the cancellation terms of the service provider. The School is not responsible for obtaining these refunds on the parent’s behalf.
Exit Procedures and Transfer Certificate: All exit procedures, including issuing the Transfer Certificate, will be completed within 30 days of receiving a withdrawal request or the last date of the student’s attendance, whichever is later, provided that all outstanding fees have been cleared.
Settlement of Funds: Any refundable amounts will be processed and returned within 30 days after the Transfer Certificate is issued.
For all the new admissions, who intend to withdraw or do not want to join must put in their withdrawal application by 1st of March before the commencement of the session. Withdrawals requests submitted, later than that will call for deduction of one month’s composite fee from the security.
In case a student withdraws and wants to rejoin after generation of TC & Refund cheque, then an amount of ₹ 10,000/- will be charged against the process of rejoining. However, if the refund has been credited / cheque taken, then the process of re-admission will happen.

Unforeseen Circumstances and Fee Obligations

If events beyond the School’s control force Gyanshree to close temporarily or suspend on-campus classes whether in part or entirely parents remain liable for the Composite Fee and any other charges stipulated by the School for the entire period of closure or suspension. During such force majeure circumstances, no refunds will be issued for fees already paid.

Definition of Force Majeure

Force majeure includes, but is not limited to:

Natural disasters such as fires, earthquakes, cyclones, or floods.
Public health emergencies, including epidemics or pandemics, and extreme air pollution or weather conditions.
Civil disturbances such as strikes, riots, or public agitations.
Government notifications, court orders, or changes in applicable law.
Any other event beyond the reasonable control of the School.

In any of these situations, Gyanshree School will endeavour to continue educational services through appropriate modalities, but the fee obligations outlined above will remain in force.

Fee Revisions

The Parent(s)/Guardian(s) acknowledge and accept that, in order to sustain and continuously enhance the quality of education, educational resources, infrastructure, technology, safety systems, faculty development, student services, and other facilities, the School may review and revise its fee structure annually in accordance with applicable law and its Fee Policy.

The Parent(s)/Guardian(s) further understand that, under normal circumstances, the annual revision in fees is typically expected to range between 8% to 12%, subject to the applicable grade level and fee slab. However, the Parent(s)/Guardian(s) acknowledge that the actual revision may vary where necessitated by factors including, but not limited to, changes in government regulations, statutory requirements, implementation or revision of pay commissions, significant increases in salaries and wages, inflation, taxation (including GST or other statutory levies), infrastructure enhancement, technology integration, curriculum development, force majeure events, or any other operational or financial circumstances materially affecting the cost of delivering the School’s educational programme.

The Parent(s)/Guardian(s) further acknowledge that the School’s fee structure is organised into grade-wise fee slabs and that, where a Student progresses from one fee slab to another, the increase in fees may exceed the normal annual revision applicable within the same slab.

Any fee revision shall be communicated in accordance with the School’s Fee Policy and applicable law.

Acceptance of the Fee Policy

The Parent(s)/Guardian(s) confirm that they have carefully read, understood, and accepted the School’s Admission Policy, Fee Policy, Fee Structure, Withdrawal and Refund Policy, and all other policies governing the payment of fees.

The Parent(s)/Guardian(s) further confirm that they have familiarised themselves with the applicable fee structure for the Student’s grade level and acknowledge their financial responsibility to ensure the uninterrupted payment of fees throughout the Student’s enrolment.

Fee Policy (2026–28)